Terms of Reference |
| |
|
|
|
| (I) |
OBJECTIVE |
| |
|
|
|
| |
The Committee is to
assist the board of directors of the Company (the “Board”)
to develop and administer a fair and transparent procedure
for setting policy on the remuneration of Directors
and senior management of the Company and for determining
their remuneration packages. |
| |
|
|
|
| (II) |
MEMBERSHIP |
| |
|
|
|
| |
(A) |
All members of the Committee shall be appointed
by the Board and can be removed by the Board at its sole
discretion. The Committee shall comprise a minimum of
three Directors. |
| |
|
|
|
| |
(B) |
The majority of the
members of the Committee (the “Members”)
shall be Independent Non-executive Directors. |
| |
|
|
|
| |
(C) |
The Board shall from
time to time vary the composition of the Committee as
may be required by the Rules Governing the Listing of
Securities on The Stock Exchange of Hong Kong Limited
as modified from time to time (the “Listing Rules”)
or the rules of any other stock exchange in respect
of which the shares of the Company are listed or quoted,
or other codes, rules and regulations as may be prescribed
by the applicable regulatory authority from time to
time. |
| |
|
|
|
| (III) |
AUTHORITY |
| |
|
|
|
| |
(A) |
The Committee shall
report directly to the Board and shall, where appropriate,
consult the Chairman of the Company for any clarification
on their proposal relating to the remuneration of Executive
Directors and senior management. |
| |
|
|
|
| |
(B) |
The Committee is authorized
to obtain outside independent professional advice and
to secure the assistance of outsiders with relevant
experience and expertise if it considers necessary. |
| |
|
|
|
| |
(C) |
The Committee shall
be provided with sufficient resources to discharge its
duties. |
| |
|
|
|
| (IV) |
DUTIES |
| |
|
|
|
| |
The duties of the Committee shall include
the following aspects: |
| |
|
|
|
| |
(A) |
to make recommendations
to the Board on the policy and structure of the Company
for all remuneration of Directors and senior management
and on the establishment of a formal and transparent
procedure for developing policy on such remuneration. |
| |
|
|
|
| |
(B) |
to determine the specific
remuneration packages of all Executive Directors and
senior management, including without limitation: base
salaries, deferred compensation, stock options and any
benefits in kind, pension rights and incentive payments
and any compensation payable for loss or termination
of their office or appointment, and make recommendation
to the Board on the remuneration of Non-executive Directors.
The Committee should consider factors such as salaries
paid by comparable companies, time commitment, responsibilities
of the Directors and employment conditions elsewhere
in the group and the market and desirability of performance-based
remuneration. |
| |
|
|
|
| |
(C) |
to review and approve
performance-based remuneration by reference to corporate
goals and objectives resolved by the Board from time
to time. |
| |
|
|
|
| |
(D) |
to review and approve
the compensation payable to Executive Directors and
senior management in connection with any loss or termination
of their office or appointment to ensure that such compensation
is determined in accordance with relevant contractual
terms and that such compensation is otherwise fair and
not excessive for the Company. |
| |
|
|
|
| |
(E) |
to review and approve
compensation arrangements relating to dismissal or removal
of Directors for misconduct to ensure that such arrangements
are determined in accordance with relevant contractual
terms and that any compensation payment is otherwise
reasonable and appropriate. |
| |
|
|
|
| |
(F) |
to ensure that no Director
or any of his associates is involved in determining
his own remuneration. |
| |
|
|
|
| |
(G) |
when the occasion arises,
to advise shareholders on how to vote with respect to
any service contracts of Directors that require shareholders’
approval under the Listing Rules. |
| |
|
|
|
| |
(H) |
to review from time
to time as appropriate these Terms of Reference and
the effectiveness of the Committee and recommend to
the Board any necessary changes. |
| |
|
|
|
| (V) |
COMMITTEE MEETINGS |
| |
|
|
|
| |
(A) |
Frequency |
| |
|
|
|
| |
|
The Committee shall
meet at least once a year. Additional meetings should
be held if the Committee shall so request. |
| |
|
|
|
| |
(B) |
Notice |
| |
|
|
|
| |
|
Notice of any meetings
of the Committee has to be given at least 14 days prior
to any such meeting being held, unless all Members unanimously
waive such notice. Irrespective of the length of notice
being given, attendance of a meeting by a Member shall
be deemed waiver of the requisite length of notice by
the Member. Notice of any adjourned meetings is not
required if adjournment is for less than 14 days. |
| |
|
|
|
| |
(C) |
Quorum |
| |
|
|
|
| |
|
The quorum for decisions
of the Committee should be any two Members, of whom
at least one has to be Independent Non-Executive Director.
|
| |
|
|
|
| |
(D) |
Resolutions |
| |
|
|
|
| |
|
Resolutions of the
Committee shall be passed by a majority of votes which
can also be passed by way of unanimous written resolutions.
Meetings can be held in person, by telephone or by video
conference. |
| |
|
|
|
| |
(E) |
Minutes |
| |
|
|
|
| |
|
The secretary of the
Committee should keep full minutes of all Committee
meetings. Draft and final versions of minutes of meetings
of the Committee should be sent to all Members for their
comment and records respectively, in both cases within
a reasonable time after the meeting. |
| |
|
|
|
| (VI) |
PUBLICATION OF THESE TERMS OF REFERENCE |
| |
|
|
|
| |
A copy of these Terms of Reference will
be made available to any person without charge upon request,
and both notice as to such availability and these Terms
of Reference will be posted on the website of the Company.
|
| |
|
|
|
- END - |
| |
|
|
|
Copy of these Terms
of Reference will be made available to any person without
charge upon request. |